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Overview

The AI Adoption Dashboard provides a simple, outcome-focused view of how your organization is using AI. Instead of complex configurations and technical metrics, it shows you what matters most: business impact.
The adoption dashboard is part of the MVP pivot to make Nexus a lightweight, outcome-focused platform for SMBs.

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Key Metrics

The dashboard displays four essential metrics:

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Total AI Queries

  • Number of queries made to AI assistants
  • Count of unique active users
  • Shows adoption breadth across your organization

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Total Cost

  • Cost incurred from AI usage (based on token consumption)
  • Cost per query average
  • Helps you understand AI spending

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Time Saved

  • Estimated hours and days saved by using AI
  • Based on typical time for manual tasks
  • Quantifies productivity gains

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Return on Investment (ROI)

  • ROI percentage comparing time saved vs cost
  • Positive ROI indicates net benefit
  • Helps justify AI investment

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Accessing the Dashboard

1

Navigate to Admin Panel

Log in as an admin user and go to the admin section.
2

Select AI Adoption

In the sidebar, click on Dashboard → AI Adoption.
3

View Metrics

The dashboard shows metrics for the last 30 days by default.

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Token Usage Details

Below the main metrics, you’ll find a detailed breakdown of token consumption:
  • Total Tokens: Sum of all tokens used
  • Prompt Tokens: Tokens from user queries
  • Completion Tokens: Tokens from AI responses
This helps you understand usage patterns and optimize costs.

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Understanding ROI Calculation

The ROI is calculated using this formula: 
ROI % = ((Time Value - AI Costs) / AI Costs) × 100
Where:
  • Time Value = Hours saved × $75/hour (configurable)
  • AI Costs = Token usage costs from your LLM provider
A positive ROI means the time saved is worth more than the AI costs.

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Configuration

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Time Savings Estimates

You can customize time savings estimates via environment variables: 
# Minutes saved per search query (default: 15)
ROI_TIME_SAVED_SEARCH_MINUTES=15

# Minutes saved per synthesis query (default: 30)
ROI_TIME_SAVED_SYNTHESIS_MINUTES=30

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Cost Per Token

Configure cost tracking: 
# Cost per 1000 tokens in dollars (default: $0.002)
ROI_COST_PER_1K_TOKENS=0.002

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Simplified Admin Mode

For an even cleaner experience, enable simplified admin mode: 
# Backend
SIMPLE_ADMIN_MODE=true

# Frontend
NEXT_PUBLIC_SIMPLE_ADMIN_MODE=true
This reduces the admin navigation to just 4 essential sections:
  • Dashboard: AI Adoption metrics
  • Connections: Data source connectors
  • AI Assistants: Assistant configuration
  • Settings: Core settings
Simplified mode is perfect for SMBs who want outcomes, not configuration complexity.

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API Access

For programmatic access, use the adoption API endpoints:

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Summary Metrics

GET /api/adoption/summary?days=30
Returns aggregated metrics for the specified time period.

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Daily Breakdown

GET /api/adoption/daily?days=30
Returns daily usage statistics for charting and trend analysis.
API endpoints require admin authentication.